What Makes a Good Conference Venue?
Planning a conference, or any event, is a big task. From the guest list to the keynote speakers, to the detailed itinerary and budget, there is so much that goes into making sure your event is flawless. One of the biggest tasks is choosing the right venue. Securing the perfect venue is vital to your event’s success.
When selecting the right venue for your conference or event, there are many deciding factors to think about, like location, space, and Wi-Fi. So, what exactly makes a good conference venue and how do you know it is the perfect one for your event? This guideline outlines some of the top qualities and characteristics to consider and look for when selecting a venue. Use it when booking your next event.
Location is key in selecting a venue. You want to make sure that your attendees can easily find the conference and will have a place to park. If some attendees and speakers will be flying in for the conference, find an event venue near an airport with access to various accommodations attendees might need throughout the duration of the event, especially if it is over a span of 2-3 days.
Space & Layout
Experience and flexibility with space layout for an event are among other top qualities of the best conference venues. A good venue will offer to customize the layout to meet the specifics of your event, like dining areas, meeting rooms, and networking spaces, and have the expertise to help you pick the most efficient layout for your event.
Another thing that sometimes goes overlooked is ensuring that the venue has enough facilities for the size of your event. There is nothing worse than having to stand in a long line to use the restroom at a conference. A good venue will have an adequate number of facilities will help keep your guests happy.
A good conference venue will have ample audio-visual equipment at your service. The best venues will provide professional event staff as well to help with any troubleshoot issues that may arise.
It is also very important that the venue have reliable and quick Wi-Fi capabilities that can support the size of your crowd. Your attendees will want to use their smart phones, laptops, and other electronic devices, so besides providing a decent Wi-Fi connection, having plenty of sockets or charging stations will be essential to delivering a great event experience.
Providing professional catering helps your event be successful and can make your attendees feel more comfortable. Dealing with multiple vendors can be frustrating, a good conference venue knows this and will offer in-house catering services to help make your event run more smoothly, and your job easier. Another top characteristic of good venues will be having the flexibility to modify any menus to accommodate special diets or food allergies.
If you are hosting a conference, or an event that will include alcoholic beverages, the best conference venue will be one that offers both catering and a full-service bar. Again, a good conference venue will allow you to select your drink menu and decide which spirits to serve.
It is important that your business or company’s brand is included and correctly represented throughout the event. Branding your event should create a consistent and unified experience for your guests. A good conference venue will work with you to ensure you are relaying your brand’s message to your attendees and will allow your event to set-up various signage throughout the space.
A Good Conference Venue in Houston: Why Choose Imagen Venues?
There are plenty of conference venues in Houston and choosing the right one can make or break your event. Imagen Venues is located only 10 miles away from downtown Houston and a short drive from the George Bush International Airport. It is also located on the service road of the major highway, I-69, giving your attendees easy access to the surrounding accommodations.
Imagen Venues are turn-key venues and provide its clients with a multitude of onsite full-service options, like catering and full bars. It offers Wi-Fi capabilities for up to 2,000 devices and its venues are equipped with the latest state-of-the-art technology, including LED displays that are fully customizable to meet your marketing and branding needs.
Imagen Venues has two large venues and an outdoor venue to choose from that can accommodate a wide variety of custom events. It even offers the flexibility to tailor the space to your specific needs. Plus, while Houston is still dealing with the COVID-19 protocols, Imagen Venues offers socially distanced layouts to ensure a safe and comfortable event for your guests. Additionally, Imagen Venues has plenty of free parking places for the attendees, so no one is required to carpool or use mass transportation or valet parking. It is everything you could possibly need from a good conference venue. Contact Imagen Venues today to book your event!